Even though Microsoft comes with a default font in Outlook, it is not necessary that it suits everyone. You are therefore allowed to change the font, which will not only personalize your emails but also improve readability. Now, the question is how to change Default font in Outlook? Don’t fret. This article takes you through different ways and methods to change fonts. Stay connected.
The default font in Microsoft Outlook refers to the preconfigured typeface, size, color, and style used when composing or viewing emails, calendar entries, contacts, or other elements within the application, unless the user manually changes these settings. These settings ensure consistency and readability but can be customized to meet user preferences.
No matter the version of Outlook you are using and the device you are using, if you want to change default font in Outlook. This article has covered all. Stay tuned to know.
How to Change Default Font in Outlook: Windows & Microsoft 365?
The default font previously used by Microsoft Outlook is Aptos, and the font size is set to 11 points. Microsoft replaced Calibri with Aptos as the default font across Office apps, including Outlook, starting in 2023. This applies to New Outlook for Windows, Outlook Web, and newer Microsoft 365 versions. However, this does not mean that you can’t change the font to your preference. You can change it on Outlook 365, Outlook 2019, Outlook 2016, or Outlook 2013 by following the steps below:
1. Launch the “Outlook” on your computer.
2. Click on the “File” tab given on the left side of your screen.
3. Select “Options” from the left-hand menu.
4. Tap on “Mail” from the left panel in the “Outlook Options Window.”
5. Navigate to the “Compose Messages” section.
6. To open the “Font Settings,” tap on “Stationery and Fonts.”
7. Navigate to the “Signatures and Stationery window,” and go to the “Personal Stationery tab.”
8. Click the “Font” and choose the one you want, under the “New Mail Messages” option.
9. Now, tap “Font” to set the font for replies and forward under the “Replying or Forwarding Messages” option.
10. Tap “Font” to choose a font for plain text emails under “Composing and reading plain text messages.”
11. Choose your “Preferred Font style, size, and color” from the dropdown menus.
12. Tap “OK” to save the changes.
13. Click “OK” again in the “Signatures and Stationery” window.
14. Click “OK” in the “Outlook Options” window to confirm the changes.
15. Now, “Restart Outlook” to apply the new font settings.
Follow the steps above and confirm the changes; the new font settings will be applied to all the emails you compose in Outlook.
How to Change Default Font in Old Versions of Outlook?
You can change default font in Outlook 2007 and 2003 editions. Here is how to change by following the steps given below:
1. Open Microsoft Outlook 2007 or 2003 on your device.
2. Tap on “Tools” in the “Menu Bar.”
3. Now, select “Options” from the drop-down menu.
4. Navigate to the “Mail Format & Stationery Settings.”
5. Click on the “Mail Format” tab in the “Options dialog box.”
6. Tap “Stationery and Fonts” given under the Stationery and Fonts sections.
7. Tap “Font” located under “New Mail Messages” to set the font for new emails.
8. Tap “Font” under “Replying or Forwarding Messages” to customize replies.
9. Now, select your “Preferred Font Style, Size, and Color.”
10. A Font dialog box will appear. Here, you can select the desired font, style, size, and color from the drop-down list. Outlook provides different font styles and also gives the feature of font coloring.
11. Tap “OK” to confirm.
12. Tap “Apply,” then “OK” again.
How to Change Default Font in Outlook Web?
Microsoft allows you to change default font on Outlook Web App (OWA). The steps are simple and straightforward. Here is how to change:
1. Launch the web browser and go to the Outlook website.
2. Sign in with your Microsoft account.
3. Tap on the “Settings” denoted by the gear icon given at the top right corner.
4. Tap “View all Outlook settings” located at the bottom of the settings panel.
5. Now navigate to “Mail” and tap “Compose and Reply.”
6. Scroll down to “Message format.”
7. From the dropdown, select the font, size, and color you want to have.
8. In order to apply the new font changes, tap “Save.”
9. Close the “Settings” window. The change is applied.
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How to Change Default Font in Outlook on MacOS?
If you are using Outlook on macOS, here is how to change Default font by following the steps below:
1. Open Microsoft Outlook on your Mac.
2. Tap on “Outlook” in the menu bar.
3. Select “Preferences” from the dropdown.
4. Go to the “Personal Settings” and tap on “Fonts Option.”
5. Tap on the “Font” Button located next to new mail, which will result in the opening of a new dialog box with the name “Font”.
6. Select the desired Font from the drop-down list. You can change font size to the size, style, and color you want.
7. Now tap on “OK” to apply the changes, and these changes will be reflected while writing the mail.
How to Change Default Font in Outlook for Specific Emails?
Microsoft allows you to change font style, size, or color for a specific email without altering or modifying the font settings. Here is how you can change by following the steps given below:
1. Open Microsoft Outlook on your computer.
2. Tap on the “New Email” button in the upper-left corner of the Outlook window.
3. A new message window will appear where you can compose your email.
4. Now, type in your email as usual.
5. Highlight the portion of the text you want to change by using your mouse.
6. To modify the entire text of your email, press Ctrl + A (Windows) or Command + A (Mac) to select all text.
7. Now, locate the “Format Text” section in the “Message” tab at the top of your screen.
8. To customize your text, use the “Formatting Toolbar.”
9. Once you are satisfied with the font adjustments, review your email.
10. Complete your message by adding a recipient email, subject line, and any necessary attachments.
11. Click the Send button to deliver your email with the customized font.
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Wrapping Up
So it has come to light that customizing the default font in Microsoft Outlook allows you to personalize your email experience, enhancing readability and aligning with personal or professional preferences. While the default font ensures consistency and compatibility, changing it empowers users to create a more comfortable and visually appealing email environment. In this article, I have provided you with a step-by-step guide on how to change default in Outlook. Read this article to know in detail.
Frequently Asked Questions
1. Will changing the default font affect how recipients see my emails?
Changing your default font affects how you compose and view emails, but recipients may see different formatting based on their email client and settings.
2. Can I use custom fonts not listed in Outlook’s font menu?
Outlook only supports fonts installed on your system. To use a custom font: Install the font on your computer and Restart Outlook to make the font available in the font selection menu.
3. Do font changes apply to calendar entries, tasks, or contacts?
Yes, changing the default font in Outlook often applies to other elements like calendar appointments, tasks, and contacts, especially in Classic Outlook.